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Parent Resources

Rusalka Swim School   -   Terms and Conditions

1          RE-BOOKING 

During the second half of a term, you will be sent your re-booking notification via email, this will include your invoice for the following term. You will need to pay for your child's place by the date stated on the invoice in order to retain their space. Failure to make payment by the deadline may well result in your child's place being lost. 

Your class time will follow the same date and time wherever possible, unless you specifically request otherwise. Exceptions for this are if your child is ready to move to the next stage (we will keep you informed of this) or if there aren’t enough children in your class to continue. In this case, we will contact you directly to offer an alternative class. You will receive confirmation of your new term placements during the week prior to it commencing. 

If we do not hear from you by the deadline stated, we will assume that you do not wish to continue lessons with us and as such will not then be able to guarantee that a space will be available for your child/children in the forthcoming term.

2          PAYMENTS

Payments can be made in the following ways: 

            •           Bank Transfer: The relevant bank details will be included on your emailed invoice 

            •           Two cheques – with the second one being post dated to two weeks prior to the second half term starting.

            •           Cash

Please note any late payments or cheque rejection by the bank will incur a £ 10.00   admin charge per child, payable before swimming lessons commence.


In the event of your lesson having to be cancelled By Rusalka Swim School, we will endeavour to contact you at the earliest opportunity, by text message (or a phone call for those messages that haven’t been delivered). We will also follow up with an email, where possible. It is your responsibility to ensure we have your correct contact information please.  Replacement classes will be offered.  Should you book onto a replacement class and fail to attend, you will not be offered an alternative class and you will not be eligible for a refund. Any refunds will be issued after the last day of term.

4          REFUNDS 

As a client of Rusalka Swim School, you have the right to cancel at any time prior to 7 days before your first course begins and we will refund your money. Should you cancel within 7 days prior to the commencement date, we will issue a refund minus a minimum £24.00 cancellation charge.  Thereafter and once any course has started, Rusalka Swim School is under no obligation to refund any part of the course fees.

5          MISSED LESSONS 

Rusalka Swim School is under no obligation to refund or transfer your money in the event that your child is unable to attend part of, or the entire course, unless due to extreme medical conditions.   We regret that we are unable to offer an alternative for missed lessons due to holidays or other social occasions. Here at Rusalka we have always tried our best to offer catch ups for lessons missed but, due to this being abused in the past, we now have to state that a maximum of two catch ups in any one term will now be permitted per child and this only if placements in other classes of the same ability are available.  Catch ups will not be carried over into a new term. Unfortunately, what seems like one simple request becomes an impractical huge administrative task when spread across hundreds of clients. 


Rusalka Swim School is under no obligation to refund lessons that may be missed due to local adverse weather when our venue and environs are safe and accessible and lessons are being held.  We regret that we are unable to offer automatic refunding or re scheduling of lessons in the event of adverse conditions local to yourselves preventing you from attending a scheduled class.


No disposing of any nappies at the venue please (swimming ones or otherwise). All nappies need to be taken home with you.   

Strictly no eating or feeding on the premises please.   There must be no food or drink (other than water) to be consumed anywhere within either of our pool buildings.

Please only utilise the designated car parking areas and pathways directly around our two pool buildings.  

Please do not walk or otherwise exercise any dogs anywhere on our property, at any time. This, in fairness to our own German Shepherd guard dog, who you will be unlikely to see or hear UNLESS you do not observe the above rule. 

Please ensure you remove all outer footwear before entering our changing rooms and pool side. 

Please note that no glass or talcum powder is allowed on poolside or in the changing rooms. 

Smoking is not permitted anywhere on our premises, including the car parks. 

When waiting for your lesson to start, we ask that you keep noise to a minimum so as not to disturb the active lesson.

You must not enter the water until you are invited to do so by a member of the team.  

At no time should any babies or children be left on poolside, in the changing rooms or on the premises without your supervision.  

At no time should any adults, children or babies run in the changing rooms or on poolside. This includes babies crawling, as the floor maybe wet and anyone could easily slip.  

Parents/Guardians must remain on-site for the duration of their child’s swimming lesson

Please shower both you and your baby before your lesson where possible. Wash all body lotions; perfumes etc. off before entering the pool as this can affect the water quality.  

Babies and toddlers should be fed at least an hour before their swimming lesson.


If either the carer or the child has any known medical conditions prior to the booking of your class, you need to inform us at the point of booking. Should either of you develop a condition once the course has commenced, please inform the office prior to attending your next lesson.

9          ILLNESSES 

It is not wise to bring your child swimming if they are suffering with anything more than a mild cold. Please consider the other children in your class as well as your own. Please do not bring your child swimming if they have any of the following: ear infection, chicken pox, diarrhoea, vomiting, impetigo, chest infection, conjunctivas or a severe cold.

You must leave it 48 hours before entering the pool if you or your child has had any sickness or diarrhoea.


No photography or video is permitted in our pool buildings at any time. Please be sensitive to others in your class and make sure that you adhere to this, particularly regarding mobile phones.  Under no circumstances will we allow any underwater cameras and pictures to be taken during our lessons.


Please remove all jewellry when in the pool (except wedding rings), we strongly advise children do not wear any jewellery in their lessons. Children will not be allowed to enter the pool with any beaded cords around their neck, or wrists. 

Any property left in the changing rooms, on poolside, in the entrance, corridors or outside (including prams) is your responsibility and left at your own risk. Rusalka Swim School accepts no responsibility for items lost or damaged.

Although we offer safe, secure, on-site parking, Rusalka Swim School accepts no responsibility for any vehicles, or any belongings in such vehicles, on our property at any time. 

Additional Conditions applicable due to Covid 19

During the COVID-19 crisis period, we need to limit the number of individuals within our Pool buildings to enable appropriate social distancing. Therefore, we are only allowing one accompanying adult for each swimmer please. No spectators are able to attend classes at this time. This will continue to be reviewed as the restrictions are eased.  

All parents  need to agree to adhere to our specific Covid 19 pool plans and operating procedure,  paying particular attention to timings, alternative changing arrangements and flow around the building please.

Please adhere to any shielding guidelines if you are in a vulnerable group

No Pushchairs or Car Seats are to be brought into any buildings, including lobbies.  Please arrive at the pool with your swim wear on in preparation.   Only essential items needed to swim should be brought to the pool - one bag per family will be permitted. 

Please arrive at the pool with your swim wear on in preparation.   Only essential items needed to swim should be brought to the pool - one bag per family will be permitted.

Please use the hand sanitisers provided at each pool entrance when entering and on leaving the building.   Face coverings must be worn by adults whilst anywhere inside our pool buildings please. 

Adherence to the strict time parameters for changing is essential to prevent unnecessary crossover. There can be no congregating or remaining in or around a venue or outside any of the buildings during this time please.

During your lesson, please do not share equipment with other swimmers. You will be asked to place any toys you use in your designated container after use.  All equipment will be cleaned after every session.


When enrolling your child or yourself onto any swimming course with Rusalka Swim School,  you are accepting and agreeing to abide by all of  the above Terms and Conditions.